Basic information such as the number of employees, visitors, etc and the hours that your organisation operates, any key site accessibility issues, as well as your travel plan objectives and targets.

You can log monitoring data associated with specific measures in your travel plan and enter business travel figures. There is also a survey creating function, from which a number of reports can be generated e.g. mode share and carbon footprint reports.

The database which holds all the data that is input into the tool can only be accessed by authorised users of the site and they only have limited access to the appropriate data required. Any access to the database by the hosting organisation is logged and audited.

The server on which the tool is hosted is protected by a firewall and is kept up to date with the latest service packs and security fixes to prevent any issues with viruses.

Out with your own organisation it is only the Energy Saving Trust Administrator that can see the information that you enter into the My Travel Plan tool. Anonymous data may also be made available to the Transport Scotland (as funder of the tool) or some of its partners.

We are conscious that you rarely get a 100% return rate on surveys. To help you produce figures based upon the returns you receive then we have included a 'growthing up factor' which extrapolates the figures based on actual responses received.

The 'growthing up factor' is used to estimate the mode share and the carbon footprint for the organisation as a whole, so it is representative of the actual organisation and not biased in favour of for example, a particular department.

For more information take a look at the step by step guide for creating surveys.

The growthing up factor is applied to all of the reports but will not affect the raw results collected through your travel survey. These results report actual numbers for your travel survey and can be found under the completed survey reports.

You should select the growthing up factor that is relevant to your organisation and that you have data for e.g. if you select 'department' as your growthing up factor then you need to have data on the numbers of staff within each department to compare the results of the survey with.

None of the data entered into a survey can be attributed to specific individuals. Home postcodes are requested in the survey but it is not a mandatory question and there is the option to only enter the first three digits of the postcode (which would only indicate the area an employee lives in).

The carbon footprint for a site is calculated using data sourced from the DECC Greenhouse Gas (GHG) Conversion Factors for Company Reporting, 2010

http://ww2.defra.gov.uk/environment/economy/business-efficiency/reporting/

The staff daily carbon footprint for commuting (captured during the staff travel survey) is calculated using the following formula: Mode(s)KgCO2 factor per mile x distance (miles) x 2.

The carbon footprint for business travel is calculated using the same formula only it is not multiplied by 2 (as the distances entered will include the distance for a return journey).